1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification
can be by the information alone or in conjunction with any other information in the data
controller’s possession or likely to come into such possession. The processing of personal data
is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Parish of St Michael & All Angels, Belmont Abbey is the data controller (contact details
below). This means it decides how your personal data is processed and for what purposes
3. How do we process your personal data?
The Parish of St Michael & All Angels, Belmont Abbey complies with its obligations under the
“GDPR” by keeping personal data up to date; by storing and destroying it securely; by not
collecting or retaining excessive amounts of data; by protecting personal data from loss,
misuse, unauthorised access and disclosure and by ensuring that appropriate technical
measures are in place to protect personal data.
We use your personal data for the following purposes: -
To administer parish membership records;
To provide pastoral care to parishioners;
To fundraise and promote the interests of the parish;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid
applications);
To inform you of news, events, activities and services running at Parish of St Michael &
All Angels, Belmont Abbey
4. What is the legal basis for processing your data
Explicit consent of the data subject so that we can keep you informed about news, events,
activities and services and keep you informed about parish & diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under
employment;
Processing is carried out by a not-for-profit body with a religious aim provided: - the
processing relates only to members or former members (or those who have regular contact
with it in connection with those purposes); and there is no disclosure to a third party
without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church in order to carry out a service to other church members or for purposes
connected with the church. We will only share your data with third parties outside of the parish
with your consent.
6. How long do we keep your personal data
We keep your personal data for no longer than reasonably necessary and we only retain your
data for pastoral purposes and support and we will delete data when we know a person has
moved away from the parish.
We retain gift aid declarations and associated paperwork for up to 6 years after the calendar
year to which they relate.
We will retain parish registers (baptism, marriage, reception, communion, confirmation,
funerals) permanently
7. Your rights and personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to
your personal data: -
The right to request a copy of your personal data which the Parish of St Michael & All
Angels, Belmont Abbey holds about you;
The right to request that the Parish of St Michael & All Angels, Belmont Abbey corrects
any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the
Parish of St Michael & All Angels, Belmont Abbey to retain such data;
The right to withdraw your consent to the processing at any time
The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing;
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use prior to
commencing the processing and setting out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing
9. Contact Information
To exercise all relevant rights, queries or complaints please in the first instance contact the
Parish of St Michael & All Angels, Belmont Abbey, Hereford, HR2 9RZ, Tel 01432 277319
You can contact the Information Commissioners Office on 0303 123 1113 or via their website
https://ico.org.uk or at the Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire. SK9 5AF.
About Cookies
Cookies are small text files on your device. They are placed on to your computer by your web-browser or the website you are visiting. Every time you go back to that website, your browser will send the cookie file back to the website's server. Cookies are very useful because they allow a website to recognise a user's device. You can find more information about cookies at: www.allaboutcookies.org . For a video about cookies visit http://www.google.co.uk/goodtoknow/data-on-the-web/cookies
Cookies do lots of different jobs, for example they allow you to navigate between pages efficiently, remembering your preferences, and generally improving the user experience.
They can also help to ensure that advertising you see online are tailored to you and your behaviour / interests.
b. Why does the parish use cookies?
St Michael and All Angels through the server uses cookies in order to provide you with a more personalised web experience and service
Cookies help us identify which parts of our website people are using, and help us do work on those sections of the website to improve the user experience. We also use cookies to help show content on our site which is relevant to you and your interests, for example if on a previous visit you went to our pages about a Pilgrimage, news or events, we might find this out from your cookie and show you other information on our website related to the Pilgrimage , news or events on subsequent visits.
Information supplied in cookies also allows us to measure the effectiveness of online marketing campaigns for the Parish . This enables us to ensure any money we spend on digital marketing is more likely to address the interests of those receiving our communications
How to control and delete cookies
Cookies are also used to enable us to improve services for you through, for example:
remembering if you are logged in so you can move around the website without having to log in again on each page (for example if you are in checkout)
measuring how many people are using each page of the website and for how long so that we can try to improve the quality of our website
enabling you to view content shared on other sites e.g Social Platforms.
We have included a full list of the main cookies that we use and what each is used for, together with ways to control your cookie preferences :
Manage cookies here
If you wish to restrict or block browser cookies you can do this through your browser settings. The Help function within your browser should tell you how.
Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your computer as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.
Please be aware that restricting cookies may impact on the functionality of our Parish website.
